Job Control Software Website Nearly Completed!
I have now nearly completed the job control software website to use as a internet base. Still to go are the new screen shots of the colour coded screens and to set up the ad words campaign.
Please Visit: http://jobcontrol.etashou.com
Info about the project:
Introduction
What is the difference between data and information? We think of information as data made useful. Information should be easily accessible, easily searchable, and provide links to all other associated information. Our system has been designed primarily to supply you, the management of a successful service company, more information.
Our system has been designed with all service industries in mind. If you operate a day-to-day service business, with operatives working out on site or even in your own workshops, our system is for you.
A computerised system is only ever useful if it simplifies processes. We have built our system with this clearly in mind. Our philosophy is a quick route to information. Imagine the following questions….
‘You did a job for us early last year, we need a similar job doing, which engineer did you send then?’
‘I enquired about one of your services last month, can you remind me what I was quoted?’
How long would it take you to answer these questions? Where is the information? How long will it take you to locate it? With our system, answering questions like these can take you as little as seconds.
Operating in a single or multi-user environment to suit your needs, our system will improve your performance, but hopefully your profitability too!
Our System in a Nutshell
1. Control of your service work from order right through to invoicing
2. Simple time scaling helps you measure and improve your response and completion times
3. Logging of timecards, material usage, operations, travel, and other expenses
4. Modules available for compatibility with recognised and bespoke Schedules of Rates
5. Automated invoicing with export routines for Sage Line50 and Line100 systems
6. Detailed measure of profitability at job level
7. Simple linking achieves tractability of all documents and records back to job
8. Support from detailed customer and supplier databases
9. Log enquiries and produce formal quotations
10. Raise purchase orders and maintain parts and materials database
11. Searches, filters and browse screens achieve instant location of information
Who Uses Our System - William Gough Limited – Building Maintenance Company
‘The investment made by our company in this software has paid for itself tenfold! For many years, we have utilised IT systems where only a small proportion of the package has been used. The system supplied by Biztech has revolutionised our business with 95% of our work being procured using this system. Not only has our productivity increased, but through so many efficiencies we are delivering an extremely high level of service. This has ultimately increased our sales on one 3-year term contract alone by over 40% with the same level of overhead. We couldn’t have wished for a better result!’
Explaining Our System in More Detail
Job Control
The core of the system is the Job module. A job is raised for every sales order received, be it a day-to-day call out, or a larger project. Time-scales are set, engineers assigned. The job record is dynamically linked to the customer account in the customer database. As work is completed labour and travel time are logged, along with and material usage, plus indirect items such as mileage charges and on the job expenses. As such items are logged to the job, job totals are calculated showing detailed profitability analysis. Each item may also bear a nominal code, which is used when the invoice is raised and transferred to the accounting system. On final completion of the job, an invoice is raised drawing forward the charges from the job. As invoices, purchase orders, quotations and letters are sent relating to a job, automated and user placed links are added to the job to enable immediate access to information whilst the job is live, and in the future.
